AP/AR Specialist

About Us:

Entertainment Partners is a global organization that has been a trusted production partner to the entertainment industry for over 45 years, helping clients create and produce great shows, choose the best production location, forecast, manage and track expenses, and pay crew and talent. As a global leader in entertainment payroll, production finance and production management solutions, EP delivers integrated, digital solutions to support every phase of production. EP brings together background casting and digital production technology with the Casting Portal, the leading SaaS-based platform that has transformed the way background actors are found, hired, managed and paid, and the iconic and legendary Central Casting.

Entertainment Partners Canada is the lead provider of financial services to the entertainment industry in Canada. We provide financial services to the Motion Picture, Television and Commercial industries along with production management and accounting software services. Entertainment Partners Canada prides itself on being the best in class from a product/services perspective but we are equally proud to have been Great Places to Work certified since 2017, providing an encouraging, accepting, and interesting work experience for all of our valued employees.

Job Summary:

Under the direction of the Financial Accounting and Reporting Lead, the AP/AR Specialist works as part of a team responsible for various accounting functions with the Finance department including, but not limited to, accounts payable, accounts receivable, banking, expense reports and general accounting.  The main focus of this position is processing corporate accounts payable and expense reports.

Key Duties and Responsibilities:

Accounts Payable:

• Data entry for corporate AP, reviewing supplier statements, and processing payment of invoice via cheques, on-line bill payments or wires
• Processes employee expense reports and cut cheques for out-of-pocket employee expenses
• Cutting cheques for payroll remittances as directed by Payroll Services Department
• Reconciles supplier statements to corporate AP outstanding balances
• Prepares month-end account reconciliations for corporate AP and remit AP
• Assists the Financial Accountant with GL journal entries and account reconciliations
• Assists with the Banking Specialist with the daily banking duties including but not limited to the CIBC Cheque Match Off Report

Accounts Receivable;

• Prepare, verify, and process invoices for sales or services rendered
• Accounts Receivable (AR) processing for payroll operations including preparing and posting daily cash receipts and deposits in PHARM (payment handling system) and the Oracle Fusion ERP accounting system
• Verifies remote deposits and incoming wire payments
• Handle the timely and accurate posting of payments to client accounts
• Prepare and maintain detailed records of account statuses and collection activities
• Process daily payments and follow up with customer billing inquiries
• Assist in the month-end closing process and prepare related financial reports
• Generate regular reports related to accounts receivable, aging, cash receipts, and credit memos
• Produces aged receivable reports and makes collection calls as needed
• Prepares refunds for Production companies when as requested
• Monitors and tracks late payments in PHARM daily
• Assist the Finance Operations Manager with GL journal entries and account reconciliations

Additional Responsibilities:

• Provide support to all members of the Finance team as required
• Assist with audits
• Resolve payment discrepancies and disputes in a professional manner
• Perform backup duties for the Banking Specialist 
• Liaises with CIBC Business Contact Centre
• Maintain and update customer files, including name or address changes
• Ensure compliance with company policies and procedures
• General filing

Qualifications:

• Minimum 2 years related work experience in an accounting or banking environment
• Experience with Oracle Fusion accounting system or similar ERP system is preferred
• Ability to multi-task and prioritize issues in a high volume and fast-paced environment
• Strong attention to detail, with a demonstrated ability to work with deadlines in an organized manner
• Intermediate Excel skills, MS Word and Outlook
• Experience with Oracle accounting system or similar ERP system is preferred
• Exceptional communication skills, both written and verbal
• Excellent customer service skills, enjoys interacting with people, active listening and conflict resolution skills
• Exceptional interpersonal skills and comfortable interacting with all organization levels
• Takes initiative and works well under minimal supervision
• Able to work well independently and as a team
• Positive attitude and a genuine passion for the Finance field 
• Able to grasp new software easily
• Proven ability to maintain sensitive and highly confidential information

Compensation & Work Conditions:

• Conditions are normal for an office environment
• Hybrid Work Model (2-3 days in office per week)
• Hiring Salary Range: $55,000-65,000
• The hours of work are 7.5 hours per day, Monday to Friday. Some overtime may be a requirement of this position.

EP Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. As only short-listed candidates will be contacted, we thank you in advance for your interest in EP!