PT Registrar Specialist
Halifax Community CollegeDescription
Under the supervision of the Registrar, the Registrar Specialist plays a vital role in supporting the daily operations of the Registrar’s Office. This position is responsible for maintaining accurate student records, processing transcripts and registration requests, supporting graduation and degree audit processes, and providing exceptional service to students, faculty, staff, and external stakeholders. The role requires proficiency in using the Colleague Information System (CIS) and a thorough understanding of institutional policies, as well as compliance with federal regulations such as FERPA and Leon’s Law.
Examples of Duties
- Maintain and update student academic records in the Colleague system
- Troubleshoot registration issues and provide technical support
- Assist students with course registration, schedule adjustments, and related inquiries
- Process transcript requests and verify transfer credits according to established policies
- Support degree audits, graduation application reviews, and diploma processing
- Record and manage FERPA and Leon’s Law documentation
- Respond to inquiries from students, faculty, and staff via phone, email, or in person
- Assist with data entry, internal reporting, and general clerical functions
- Participate in institutional training and assist with special projects as needed
- Perform other duties as assigned by the Registrar
Minimum/Required Qualifications
Minimum Qualifications
- Associate degree with a focus on business, administration, or a related field
- 2–3 years of administrative experience in a fast-paced office environment
- Strong attention to detail and commitment to data accuracy
- Ability to manage multiple tasks and meet deadlines
- Excellent written and verbal communication skills
- Demonstrated ability to maintain confidentiality and comply with FERPA regulations
- Proficient in Microsoft Office Suite
- Strong organizational, interpersonal, and service support skills
- Competency in English grammar, basic math, and professional correspondence
Preferred Qualifications- Bachelor’s degree or higher
- Experience working with the Datatel/Colleague Information System
How to Apply
- MUST READ Special Instructions and Additional Information to Applicants:
All applications for this position must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc.
Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted.
Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application. To receive credit, all relevant experience must be included in the work history section of the application.
Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.